1. Reserve a room with scheduling at Scheduling@Babson.edu

1. Facilities room set-up request Workorder@Babson.edu

• Signage - Send Power Point to Document Center Docutech@Babson.edu

• Number of tables and how you would like them set up (dining, conference, theater, exam, classroom)
• Registration Tables
• Extra 6 foot tables
• Coat Racks
• Easels
• Decorations (Trellis Pieces, ficus trees, etc.)
• Garbage Cans
• Extra Chairs
• Podium
• Flipcharts
• Extension / Power Cords
• Request signs to be staked / hung

• Include size, type and payment
• Reserved Parking signs, directions to parking lots or building signs, gate signs, signs with event name and location, podium signs, reserved seating signs, etc

• Sodexho www.babsondining.com/catering

• Registration / Publications

• Food - breakfast, lunch, dinner, snacks, beverages, receptions, etc.
• Beverages or Bar
• Skirting and table clothes
• Flowers - Centerpieces, buffet pieces, podium pieces, etc
• Beverage refreshers
• Orders must be placed 7 business days prior to the event
• Final counts are due 3 days prior to event
• Sodexho will order their own food tables

• Save the date sent out
• Invitations sent with RSVP information
• Registration process set up (via phone, email or web)
• Attendance sheet made
• Posters
• Programs
• Publications and Brochures to give out
• Banners
• Website
• Nametags
• Tent cards
• Place cards

• A/V Media Needs - Media@Babson.edu

• Public Safety - Ext 5555

• Microphones
• Projectors
• Video Cameras
• Laptop Hookups
• TV/VCR/DVD Player
• Video Tape Event
• Computer Presentation in room
• Slide for Backup
• Lighting

• Notify of which lots will be used
• Notify of any private spots they need to cone off that day (5 Max)
• Rooms unlocked / locked
• Officer on site if there is beer/wine being served
• Shuttle Vans - must provide drivers

• Travel Arrangements

• Favor / Thank You Gifts

• Flights
• Hotel
• Car Service

• Ordered or bought
• Ready for presentation
• Letters or gifts sent or emailed to volunteers